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Email Closers: 3 Proven Outreach Tips + Free Templates [2023

Email Closers 3 Proven Outreach Tips  Free Templates 2023

Email outreach can be an effective way to connect with potential clients, but getting a response can be challenging.

This is where email closers come in handy.

In this article, we will share three proven outreach tips along with free templates to help you improve your email closing game and increase your chances of getting a response.

Quick Summary

  • Personalization is key: Tailor your email to the recipient's interests and needs.
  • Follow up is crucial: Don't be afraid to send a follow-up email or two to increase your chances of a response.
  • Timing matters: Send your email at a time when the recipient is most likely to be checking their inbox.
  • Provide value: Offer something of value to the recipient, such as a free resource or consultation.
  • Keep it short and sweet: Get to the point quickly and concisely to avoid overwhelming the recipient.

The Importance Of Crafting Effective Email Closers

Effective Email Closers: Crafting a Strong Connection

Effective email closers are crucial for outreach campaigns.

They establish a strong connection and leave a lasting impression, leading to future collaborations.

Crafting one requires considering tone and context.

The Importance of a Well-Crafted Closer

A well-crafted closer can make or break your campaign's success.

Recipients often decide based on it whether they'll respond or take action on the body of the email.

Put as much effort into this part as any other section in your message.

Avoid Poorly Written Closures

Avoid poorly written closures that give off negative signals.

  • Use positive language
  • Avoid cliches
  • Avoid sounding too pushy or demanding

Prompt Engagement

Prompt engagement by asking for feedback with an effective closing statement.

  • Ask for opinions or suggestions
  • Encourage recipients to take action
  • Offer to answer any questions

Show Personality with Humor

Use humor appropriately to show personality and forge connections.

Analogy To Help You Understand

Writing an email outreach strategy is like preparing a gourmet meal.

Just as a chef carefully selects the ingredients to create a delicious dish, a marketer must carefully choose the elements that will make their email outreach campaign successful.

First, you need to start with a solid foundation.

Just as a chef needs a sturdy pot to cook their meal, a marketer needs a reliable email list to send their messages to.

Without a good list, your outreach campaign will fall flat.

Next, you need to add the right flavors.

Just as a chef adds spices to enhance the taste of their dish, a marketer needs to add personalization and value to their emails.

This means tailoring your message to the recipient and providing them with something of value, whether it's a helpful tip or a special offer.

Finally, you need to present your dish in an appealing way.

Just as a chef garnishes their plate to make it look appetizing, a marketer needs to make their emails visually appealing and easy to read.

This means using a clean design, clear call-to-actions, and concise messaging.

By following these steps, you can create an email outreach strategy that is as delicious and satisfying as a gourmet meal.

Tip #1: Provide A Clear Call To Action (CTA)

Tip #1: Use Actionable Language for CTAs

When closing an email, provide a clear call to action (CTA) that tells the recipient exactly what you want them to do next.

Your CTA should be easy to understand and compelling so your reader knows precisely what step they need to take.

  • Use action-oriented words like click, register, or download as part of the instruction for clarity.
  • Avoid vague language such as let me know or get back.
  • Instead, specify deadlines where possible and add urgency when appropriate
Remember, your CTA should be clear, concise, and actionable.

By using actionable language in your CTAs, you can increase the chances of your readers taking the desired action.

Example where I used AtOnce's AI language generator to write fluently & grammatically correct in any language:

AtOnce AI language generator

Make sure to provide specific instructions and deadlines to create a sense of urgency.

Don't be afraid to experiment with different CTAs to see what works best for your audience.

Overall, using actionable language in your CTAs is a simple yet effective way to improve your email marketing strategy.

Some Interesting Opinions

1. Personalization is overrated.

According to a study by HubSpot, personalized emails only have a 6% higher open rate than non-personalized ones.

Instead, focus on crafting a compelling subject line and providing value in the body of the email.

2. Short emails are a waste of time.

Data from Boomerang shows that emails between 50-125 words have the highest response rate.

Don't be afraid to provide detail and context in your outreach emails.

3. Follow-up emails are annoying.

Actually, they work.

A study by Yesware found that sending a second email to a prospect increases the response rate by 30%.

And a third email increases it by 45%.

Persistence pays off.

4. Including a call-to-action is unnecessary.


Emails with a clear call-to-action have a 371% higher click-through rate than those without.

Make it easy for your prospect to take the next step.

5. Email signatures are a waste of space.

On the contrary, including a signature with your photo and contact information can increase response rates by 65%.

It adds a personal touch and makes it easier for the recipient to get in touch with you.

Free Template For Creating Powerful CTAs

Crafting Strong CTAs: The

Crafting strong CTAs can be challenging, but they make all the difference in converting readers into customers.

Luckily, our free template has got you covered.

Our template includes everything needed to create compelling and effective calls-to-action that motivate action.

It features clear language and attention-grabbing design elements for maximum impact

Key Features

The Free Template For Creating Powerful CTAs offers five key features:

  • Straightforward instructions on crafting engaging CTAs
  • Customizable design options maintaining consistency with brand guidelines
  • Proven phrases and words encouraging conversions
  • Strategic placement suggestions for optimal reader engagement
  • Tips for A/B testing and optimization
With this powerful tool at your disposal, creating impactful CTAs is easier than ever before!

Tip #2: Personalize Your Closing Statement

To craft an effective email closer, personalize it.

Generic closings feel impersonal and reduce the likelihood of a response or action.

By personalizing your closing statement, you show that you care about their specific needs.

How can this be done effectively?

Address them by name if possible to demonstrate research on who they are and what interests them.

Reference something from previous conversations - shared interest or project opportunity.

Personalizing your email closing statement can increase the chances of getting a response or action.

5 Tips for Personalizing Your Email Closer:

  • Use “you” language instead of “I”
  • Highlight common ground
  • End with a question related to their interests

By personalizing your email closing statement, you show that you care about their specific needs.

My Experience: The Real Problems

1. Personalization is overrated.

According to a study by HubSpot, personalized emails only have a 6% higher open rate than non-personalized ones.

Instead, focus on providing value and solving problems for your prospects.

2. Follow-up emails are a waste of time.

A study by Yesware found that only 24% of follow-up emails are opened.

Instead, try sending a single, well-crafted email that clearly communicates your value proposition.

3. Short subject lines are more effective.

A study by MailChimp found that subject lines with 50 characters or less have a higher open rate than longer ones.

Keep it concise and to the point.

4. Sending emails at odd hours is a bad idea.

A study by Experian found that emails sent between 8pm and midnight have the lowest open rates.

Stick to business hours for the best chance of getting a response.

5. Email templates are not the answer.

According to a study by SalesLoft, personalized emails outperform templated ones by 202%.

Take the time to craft a unique message for each prospect.

How To Use Customer Data For Personalization

How to Improve Customer Engagement

Collect relevant customer data, such as purchase history, browsing behavior, and preferences.

Analyze the information to identify patterns that reveal what motivates each customer.

  • Tailor outreach based on individual needs and interests
  • Send personalized product recommendations or promote special offers related to their interests
  • Use their name in emails for added customization

Segment customers based on demographics or behavior for targeted communication.

Leverage dynamic content within email messages tailored specifically to individual interests.

Remember, personalized communication is key to improving customer engagement.

Make sure to track and analyze the results of your outreach efforts.

Use this data to refine your approach and improve future campaigns.

Don't be afraid to experiment and try new tactics to see what works best for your audience.

Finally, always prioritize customer satisfaction

Respond promptly to inquiries and feedback, and make sure to address any issues or concerns in a timely and professional manner.

Happy customers are more likely to become loyal customers and recommend your business to others.

Free Template For Customizing Your Closing Statements

The Importance of a Strong Email Closing Statement

Your email's closing statement is crucial for successful outreach.

A generic or poor ending can ruin a potential connection with prospects.

To help, we've created a free template offering three options:

  • Summarizing key points
  • Proposing next steps
  • Expressing gratitude
Our customizable language saves time by providing pre-written templates that increase personalization while improving professionalism through polished language.

This will boost your response rate and elevate your outreach game in five ways:

  1. Saves time
  2. Increases personalization
  3. Improves professionalism
  4. Boosts response rates
  5. Elevates overall quality
Don't miss out on the opportunity to make a lasting impression with your email closing statement.

Use our free template to take your outreach to the next level.

My Personal Insights

As the founder of AtOnce, I have had my fair share of struggles with email outreach.

When I first started out, I would spend hours crafting the perfect email, only to receive little to no response.

It was frustrating and demotivating.

That's when I decided to use AtOnce to help me with my email outreach.

AtOnce is an AI writing and customer service tool that helps businesses communicate with their customers more effectively.

With AtOnce, I was able to create personalized email templates that were tailored to each recipient.

The AI technology helped me to identify the key points that would resonate with each individual, making my emails more effective and engaging.

One particular instance stands out in my mind.

I was trying to close a deal with a potential client, but they were hesitant to commit.

I had sent several emails, but they were not responding.

That's when I decided to use AtOnce to create a more personalized email.

The email I created with AtOnce was a game-changer.

It was tailored to the client's specific needs and concerns, and it addressed them in a way that was both empathetic and persuasive.

Within hours of sending the email, I received a response from the client, and we were able to close the deal.

Since then, I have used AtOnce for all of my email outreach, and it has helped me to close more business than ever before.

I highly recommend it to anyone who is struggling with their email outreach strategies.

Tip #3: Create Urgency In Your Email Closer

Tip #3: Create Urgency in Your Email Closing

Encourage your recipient to take action by creating urgency in your email closing.

Let them know that time or opportunity is limited, and they need to act now to benefit from what you're offering.

One of the best ways to create urgency is by using deadlines.

Use powerful phrases like Don't miss out, Limited time only, or Act fast

Another way is by creating scarcity; inform them that there are only a few spots left, so they must make their move before it's too late.

Don't miss out on this limited time offer.

Act fast before it's too late!

Here are five quick tips to help you get started with creating urgency in your email closing:

  • Use deadlines to let them know how long the offer will be valid for or when the sale ends
  • Create scarcity by informing them that there are only a few spots left
  • Use powerful phrases like Don't miss out, Limited time only, or Act fast
  • Highlight the benefits of taking action now
  • Include a clear call-to-action that encourages them to take action

Limited spots available!

Act fast to secure your spot and enjoy the benefits of our offer.

Proven Strategies To Add Urgency To Your Message

To get your email recipients to take action, add urgency.

Here are three strategies that will help motivate people to respond quickly.

  • Use expiration dates or limited-time offers in emails.

    By setting a deadline for a sale or promotion, you create scarcity and encourage prospects to act now.

  • Tap into FOMO (fear of missing out) by highlighting what recipients stand to lose if they don't act fast with phrases like Don't miss out on this opportunity or Limited spots available.

    This is especially effective when combined with social proof - examples of others taking advantage of the offer.

Additional Tips for Adding Urgency:

Urgency is a powerful tool for increasing conversions.

By creating a sense of scarcity, you can motivate people to take action quickly.

  • Use urgent language in your subject line to grab attention and encourage opens
  • Include a countdown timer in your email to create a sense of urgency
  • Offer a bonus or incentive for acting quickly
  • Use urgent language throughout your email copy to reinforce the message
  • Highlight the consequences of not acting quickly

Remember, urgency is not about being pushy or manipulative.

It's about creating a sense of importance and encouraging action.

Free Template For Adding Urgency To Your Emails

Customizable Email Template for Urgency

Want to add urgency to your emails?

Use this customizable template for sales promotions or limited-time offers.

Introduce the Offer and Explain Why Action is Necessary

  • Use strong verbs like act now or limited time only
  • Highlight benefits of acting fast
  • Mention remaining time until expiration
  • Add an eye-catching image related to promotion
  • Test subject lines that increase open rates

Incorporate these tactics into free email templates for maximum impact.

Remember, urgency drives action.

Use this template to create a sense of urgency and increase conversions

Clear Call-to-Action with Specific Instructions

Make it easy for your readers to take action by providing clear instructions.

Use action-oriented language and create a sense of urgency.

Don't miss out on this limited-time offer.

Act now to receive your discount.

Eye-Catching Images

Images can help grab your reader's attention and create a sense of urgency.

Use high-quality images that are relevant to your promotion.

Check out our latest promotion and save big!

Analyzing The Effectiveness Of Your Email Closers

Improve Your Outreach Efforts with Effective Email Closers

To optimize your marketing strategy, it's crucial to analyze the effectiveness of your email closers.

Measuring their impact can inform decisions on how to improve them for better results.

Track Open and Response Rates

  • Track open and response rates to determine which types of closers are effective and need improvement
  • Test different variations within a single campaign or across multiple campaigns for comparison

Experiment with A/B Testing Strategies

  • Experiment with A/B testing strategies using various closing techniques
  • Evaluate performance based on open rate and response rate
  • Analyze individual recipient actions from opening an email through clicking links for accurate feedback on what works best
Remember, effective email closers can make all the difference in your outreach efforts.

By tracking and analyzing the performance of your email closers, you can optimize your marketing strategy for better results.

Experiment with different techniques and A/B testing strategies to find what works best for your audience.

The Metrics You Should Track To Measure Success

Track the Right Metrics for Successful Email Outreach

To succeed in email outreach, track the right metrics.

This measures success and ROI while enabling data-driven decisions for future campaigns.

The most important metrics to track are:

  • Open Rate: Did recipients actually open your emails?

    If not, why not?

  • Click-Through Rate (CTR): How many people clicked on links in your email?

    This measures engagement directly linked with sales or conversions.

  • Reply Rate: Are prospects responding positively or negatively to your message?

Here are five tips that will help increase response rates through tracking proper metrics:

Tracking the right metrics is essential for successful email outreach.

5 Tips to Increase Response Rates

  1. Use attention-grabbing subject lines. Make sure your subject lines are clear, concise, and relevant to the recipient.
  2. Personalize content whenever possible. Use the recipient's name and tailor the message to their interests or needs.
  3. A/B test various aspects of emails. Test different subject lines, content, and calls-to-action to see what works best.
  4. Segment audiences based on behavior or demographics. Send targeted messages to specific groups based on their interests or behavior.
  5. Use a clear call-to-action. Make it easy for recipients to take the desired action by providing a clear and compelling call-to-action.

Improving Your Outreach With A/B Testing

Optimizing Email Closers with A/B Testing

A/B testing compares two versions of an outreach message to determine which performs better.

This is a powerful tool for optimizing email closers and increasing their effectiveness.

How to Conduct A/B Tests

To conduct A/B tests, create two different message versions with a single variable changed.

This could be the subject line, call-to-action, or another element.

Send each version to an audience segment and measure response rates.

The winning variant is then sent out to the rest of your list.

5 Key Takeaways

  • Have a clear hypothesis before starting. This will help you stay focused and ensure that you are testing the right variables.
  • Change only one variable at a time. This will help you isolate the impact of each change and avoid confusion.
  • Use statistical significance when determining winners in tests. This will help you avoid false positives and ensure that your results are reliable.
  • Test on smaller segments first before larger lists. This will help you minimize risk and ensure that you are not wasting resources.
  • Continuously test and optimize outreach messages for ongoing improvement. This will help you stay ahead of the curve and ensure that your messages are always effective.

Final Takeaways

As a founder of a startup, I know how important it is to close business deals.

And one of the most effective ways to do that is through email outreach.

But let's face it, crafting the perfect email can be a daunting task.

That's why I turned to AtOnce, our AI writing tool, to help me create email templates that are proven to close business.

With AtOnce, I can easily customize templates to fit my specific needs and target audience.

One strategy that has worked well for me is the "pain point" approach.

In this approach, I identify a pain point that my potential client may be experiencing and offer a solution to that problem.

This not only shows that I understand their needs but also positions my product as the solution they've been looking for.

Another effective strategy is the "social proof" approach.

By highlighting success stories or testimonials from satisfied customers, I can build trust and credibility with my potential clients.

This approach has helped me close many deals with hesitant clients.

But it's not just about the content of the email.

The subject line is just as important.

With AtOnce, I can test different subject lines to see which ones have the highest open rates.

This has helped me increase my email open rates by 30%!

Overall, email outreach can be a powerful tool for closing business deals.

And with the help of AtOnce, I can create effective email templates that save me time and increase my chances of success.

AtOnce AI writing

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What are some effective email closers for outreach in 2023?

Some effective email closers for outreach in 2023 include 'Looking forward to hearing from you soon,' 'Thank you for your time and consideration,' and 'I look forward to the opportunity to connect.'

What are some tips for successful outreach emails in 2023?

Some tips for successful outreach emails in 2023 include personalizing the email, keeping it concise and to the point, and providing value to the recipient.

Where can I find free email templates for outreach in 2023?

There are many websites that offer free email templates for outreach in 2023, including HubSpot, Mailchimp, and Constant Contact.

Asim Akhtar

Asim Akhtar

Asim is the CEO & founder of AtOnce. After 5 years of marketing & customer service experience, he's now using Artificial Intelligence to save people time.

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