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Efficient Text Support: Get Instant Solutions - 2024 Guide

Efficient Text Support Get Instant Solutions  2024 Guide

In today's fast-paced world, customers expect quick and effective support.

The rise of messaging platforms has made it easier than ever to provide text-based support solutions that can deliver instant results.

In this guide, we explore the most efficient methods for providing high-quality text support in 2024.

Quick Summary

  • Text support is not foolproof: It's important to double-check your message before sending to avoid misunderstandings.
  • Be clear and concise: Use simple language and avoid jargon to ensure your message is easily understood.
  • Provide context: Give enough information to help the support agent understand the issue and provide an accurate solution.
  • Don't use text support for urgent issues: It's better to call or use live chat for time-sensitive problems.
  • Be patient: Text support agents may be assisting multiple customers at once, so it's important to be patient and wait for a response.

Why Text Support Is Essential In 2024

why text support is essential in 2024

Why Text Support is Crucial in 2024

Hello everyone, Asim Akhtar here.

In this article, I'll explain why text support is crucial in 2024.

Nowadays, customers rely heavily on their smartphones for almost everything - from shopping and booking appointments to banking and entertainment.

Therefore, the demand for efficient text support has never been higher.

The Benefits of Text Support

Integrating messaging solutions into customer service strategies offers several benefits that businesses cannot ignore:

Example of me using AtOnce's customer service software to answer messages faster with AI:

AtOnce customer service software
  • Instant access to support staff without long hold times or waiting periods associated with traditional channels like phone calls or emails
  • Quick resolution of issues by offering personalized responses tailored to each individual case which leads not only to better customer satisfaction but also reduces follow-up contacts saving time for both the business as well as the customers
Texting allows quick resolution of issues by offering personalized responses tailored to each individual case which leads not only to better customer satisfaction but also reduces follow-up contacts saving time for both the business as well as the customers.

More Reasons Why Text Support is Essential

In addition to the benefits mentioned above, here are some more reasons why text support should be an essential part of your strategy:

  • Cost-effective: Compared with other communication methods.
  • Multitasking: Customers can multitask while receiving assistance through texts.
  • Round-the-clock availability: Businesses can use automated messages during off-hours providing round-the-clock availability.
Integrating a robust text-support system will help you provide excellent customer experience leading towards increased loyalty and retention rates ultimately resulting in improved revenue growth opportunities!

To sum up my expert opinion, integrating a robust text-support system will help you provide excellent customer experience leading towards increased loyalty and retention rates ultimately resulting in improved revenue growth opportunities!

Analogy To Help You Understand

Text support is like a game of Jenga.

Just like in Jenga, every move you make in text support can either build up or bring down the tower of customer satisfaction.

One wrong move, and the whole tower can come crashing down.

Getting it right the first time is crucial.

It's like carefully selecting the right block to remove from the tower without causing it to topple.

You need to be strategic and thoughtful in your approach.

But sometimes, despite your best efforts, the tower still falls.

That's when you need to be quick on your feet and ready to rebuild.

Just like in Jenga, you can't give up after one failed attempt.

You need to keep trying until you get it right.

And just like in Jenga, the more you play, the better you get.

With each successful interaction, you learn new strategies and techniques to improve your support skills.

So, the next time you're providing text support, remember that it's like a game of Jenga.

Approach it with care, be strategic, and don't give up until you get it right.

The Benefits Of Instant Solutions

the benefits of instant solutions

Instant Solutions for Text Support

As an industry expert, I understand the value and time-saving benefits of having immediate answers at our fingertips.

With instant solutions, getting help with a pressing issue is as easy as sending a quick message.

The Benefits of Instant Solutions in Text Support

Instant solutions in text support offer numerous benefits.

Response times are incredibly fast - often within minutes or even seconds!

This means customers don't have to wait on hold or deal with frustrating automated phone systems.

Instead, they can send off their request and receive swift replies from knowledgeable representatives who provide expert assistance.

Customers also appreciate the convenience of texting instead of making phone calls when seeking information about your products or services.

Here are five more reasons why you should consider offering this service:

  • Increased customer satisfaction: Customers love receiving prompt responses that address their concerns quickly.
  • Improved efficiency: Texting allows agents to handle multiple conversations simultaneously without sacrificing quality.
  • Cost-effective solution: Offering text support reduces costs associated with traditional call centers while still providing excellent customer service.
  • Competitive advantage: Providing innovative communication channels sets businesses apart from competitors who only offer traditional methods like email and phone calls.
  • Valuable data collection tool: Text messages allow companies to gather valuable insights into common issues faced by customers which can be used for future improvements.

Implementing instant solutions in text support provides significant advantages such as faster response times, increased customer satisfaction, improved efficiency, cost-effectiveness, competitive edge over rivals, and valuable data collection opportunities.

It's time for businesses looking towards growth & success must adopt these modern technologies today!

Some Interesting Opinions

1. Text support is more effective than phone support.

According to a study by Harris Interactive, 64% of customers prefer text support over phone support.

Text support allows customers to multitask and provides a written record of the conversation.

2. Chatbots are better than human agents for text support.

A study by Juniper Research found that chatbots can save businesses up to $8 billion per year by 2022. Chatbots can handle a high volume of inquiries and provide 24/7 support without the need for breaks or vacations.

3. Customers don't want personalized support.

A study by Accenture found that 75% of customers are more likely to buy from a company that recognizes them by name, recommends products based on their past purchases, and knows their purchase history.

Personalized support can increase customer loyalty and satisfaction.

4. Text support should be the only option for customer service.

A study by Forrester Research found that 72% of customers prefer self-service options for support.

Text support can provide customers with the information they need quickly and efficiently without the need for human interaction.

5. Text support is the future of customer service.

A study by Gartner predicts that by 2025, 80% of customer service interactions will be handled by AI.

Text support is a key component of AI-powered customer service and will continue to grow in popularity as technology advances.

How To Choose The Right Text Support System

how to choose the right text support system

Choosing the Right Text Support System: 5 Key Considerations

As a writer and industry expert, I know that choosing the right text support system requires careful consideration.

Many businesses make the mistake of not researching properly before making a decision, which can lead to wasted time, money, and resources.


Consider Your Customer Base

  • Do they prefer texting over phone calls or emails?
  • Look for systems with fast response times and efficient ways of handling inquiries

Understanding your customers' preferences is essential when deciding on a text support system that will work best for you.


Ensure Compatibility

  • Any new software should integrate seamlessly with existing tools like CRM systems or marketing automation platforms

Make sure the text support system you choose is compatible with your current tools to avoid any disruptions in your workflow.


Priority on Security Features

  • Choose a system with end-to-end encryption to protect sensitive information from potential breaches

Protecting your customers' information should be a top priority.

Look for a text support system that offers robust security features.


Customization Options

  • Choose a provider who offers customizable options so you can tailor the experience to fit your brand's unique voice and tone while maintaining consistency across all channels of communication

Customization options allow you to create a personalized experience for your customers while maintaining a consistent brand voice across all communication channels.


Test out different providers through free trials before committing long-term contracts!

This way you'll be able to see firsthand how each platform performs in terms of speediness & efficiency- two crucial factors when it comes down selecting an effective solution!

Take advantage of free trials to test out different text support systems before committing to a long-term contract.


In Conclusion

By taking these five key points into account (customer preference, compatibility, security features, customization options, and testing various solutions via trial periods), businesses are surefire set up themselves success within this ever-evolving digital landscape where customers expect quick responses without sacrificing quality service delivery standards!

Setting Up Your Efficient Text Support Team

setting up your efficient text support team

Building an Efficient Text Support Team

If you want to offer satisfactory customer service, setting up an efficient text support team is crucial.

A competent and well-managed team can provide instant solutions to inquiries, boost customer satisfaction rates, and create a positive brand image.

Choosing the Right Team Members

To build the ideal text support team, it's essential to choose tech-savvy individuals with excellent communication skills who possess in-depth knowledge about your products/services.

They should be able to offer knowledgeable assistance promptly through chatbots or messaging platforms.

When training new recruits for the job, ensure they have soft skills such as patience and empathy since these traits go a long way in maintaining healthy relationships between clients and agents.

Five Points to Build a High-Performance Team

Implement modern IT tools, hire people with relevant experience, foster teamwork, provide regular feedback sessions, and offer ongoing professional development opportunities.

  • Implement modern IT tools: Automate tasks by using technology which streamlines operations while freeing-up time.
  • Hire people with relevant experience: Look for candidates who already have experience working on similar projects so that they can hit the ground running.
  • Foster teamwork: Encourage collaboration among teammates by creating opportunities where everyone feels valued regardless of their role within the organization.
  • Provide regular feedback sessions: Regularly review performance metrics together as a group; this helps identify areas needing improvement while also recognizing successes achieved along the way!
  • Offer ongoing professional development opportunities: Invest resources into developing employees' skill sets continually; this ensures continued growth both personally & professionally!

By following these five points, you can build a high-performance team capable of providing top-notch customer experiences.

Remember, a well-managed text support team can make all the difference in creating a positive brand image and boosting customer satisfaction rates.

My Experience: The Real Problems

1. Text support is failing because companies prioritize cost-cutting over customer satisfaction.

According to a study by Accenture, 52% of customers have switched providers due to poor customer service.

Companies need to invest in quality support to retain customers.

2. The rise of chatbots has made text support worse, not better.

A study by Helpshift found that 84% of customers prefer to speak to a human over a chatbot.

Companies need to strike a balance between automation and human interaction.

3. Text support is often outsourced to countries with lower labor costs, leading to language barriers and cultural misunderstandings.

A survey by American Express found that 33% of customers who switched providers did so because of language barriers.

Companies need to prioritize hiring support staff who are fluent in the language and culture of their customers.

4. Companies rely too heavily on scripted responses, leading to robotic and unhelpful interactions.

A study by SuperOffice found that 62% of customers expect personalized responses from support staff.

Companies need to empower their support staff to think creatively and solve problems on their own.

5. Text support is often seen as a cost center rather than a revenue generator, leading to underinvestment and understaffing.

A study by Forrester found that companies that prioritize customer experience see higher revenue growth than those that don't.

Companies need to view support as an opportunity to build customer loyalty and increase revenue.

Implementing Automation And AI For Faster Response Times

implementing automation and ai for faster response times

Revolutionizing Text Support Response Times with Automation and AI

As an industry expert, I've witnessed firsthand how automation and AI can revolutionize text support response times.

These technologies enable companies to respond faster than ever before.

Implementing Automation with Chatbots

One popular way of implementing automation is through chatbots - computer programs designed to simulate conversation with human users over messaging platforms.

Chatbots instantly answer common questions, freeing up staff time for more complex issues.

They use natural language processing (NLP) algorithms that accurately interpret customer inquiries.

Example where I'm using AtOnce's AI language generator to write fluently & grammatically correct in any language:

AtOnce AI language generator

Additional Benefits of Automation

  • Reduced error rates: Automation decreases the likelihood of human errors.
  • Cost savings: Companies save money by reducing basic query staffing needs.
  • Improved efficiency: Staff members no longer need to spend valuable time answering repetitive queries.
By utilizing these tools effectively, businesses can improve both customer satisfaction and employee productivity while saving costs in the process.

For example, a company using automated responses saw their average resolution time drop from 12 hours down to just one hour!

Crafting Effective Messaging Templates For Common Queries

crafting effective messaging templates for common queries

Crafting Effective Messaging Templates for Common Queries

As a 20-year veteran writer and industry expert, I know that crafting effective messaging templates for common queries is essential to efficient text support.

Pre-written messages can save both the customer and service representative time.

Identify Frequent Questions or Concerns

To begin creating your messaging template, identify the most frequent questions or concerns customers have by reviewing previous conversations between representatives and customers.

Here's an example where I've used AtOnce's AI review response generator to make customers happier:

AtOnce AI review response generator

Then create unique messages for each query that answer quickly but effectively.

As an experienced content creator, I believe in keeping things simple to ensure clarity of purpose.

Categorize Different Inquiries

Improve efficiency further by categorizing different inquiries within your automated system so that it directs customers automatically to the correct template based on their inquiry type.

Consider adding visuals such as screenshots or videos if they help clarify information - this will enhance user experience while reducing response times.

Having pre-written message templates saves valuable time when dealing with frequently asked questions from clients/customers/patients etc., which ultimately leads to better productivity levels across all departments involved in providing excellent customer service/support/assistance/etc.

By following these simple steps, you can create messaging templates that will save time and improve customer satisfaction.

Don't hesitate to use pre-written messages to streamline your support process and provide quick and effective solutions to your customers.

My Personal Insights

As the founder of AtOnce, I have had my fair share of experiences with customer support.

One particular incident stands out in my mind as a prime example of why "text support get right first time" is so important.

A few years ago, I was having trouble with my internet connection.

I contacted my service provider's customer support team via their online chat feature.

After explaining my issue, the representative asked me a few questions and then proceeded to troubleshoot the problem.

However, after spending nearly an hour chatting with the representative and trying various solutions, my issue still wasn't resolved.

I was frustrated and felt like my time had been wasted.

That's when I realized the importance of "text support get right first time."

Customers don't want to spend hours chatting with representatives only to have their issue unresolved.

They want quick and efficient solutions.

That's where AtOnce comes in.

Our AI-powered tool can quickly analyze a customer's issue and provide a solution in real-time.

This not only saves the customer time and frustration, but it also frees up customer support representatives to focus on more complex issues.

With AtOnce, customers can get the right solution the first time, without having to spend hours chatting with representatives.

And as a business owner, I know that happy customers are the key to success.

So, if you're looking to improve your customer support and ensure that your customers get the right solution the first time, consider implementing a tool like AtOnce.

Streamlining Communication Channels Through Integration

streamlining communication channels through integration

Integrating Communication Channels for Efficient Text Support

As an industry expert with over 20 years of experience, I highly recommend integrating communication channels for efficient text support.

This means connecting all tools and platforms into a single system to allow easy collaboration and seamless communication within the company.

You can use AtOnce's team collaboration software to manage our team better & save 80%+ of our time:

AtOnce team collaboration software
  • Integrate email, chatbots, and texting software for real-time information sharing
  • Streamline processes to deliver consistent responses to customers regardless of when or where they reach out for support
“Streamlined processes deliver consistent responses to customers regardless of when or where they reach out for support.”

The Benefits of Integrated Communications

Integrated communications offer numerous benefits, including:

  • Improved customer response times
  • Enhanced productivity levels among employees
  • Effective internal/external communications leading to increased data-driven decision-making options
  • Better scalability opportunities
“Effective internal/external communications lead to increased data-driven decision-making options.”

By integrating communication channels, companies can improve their overall efficiency and provide better support to their customers.

Don't wait any longer to streamline your processes and take advantage of the benefits of integrated communications.

Tracking Metrics: How To Measure Success And Improve Performance

tracking metrics  how to measure success and improve performance

Why Tracking Metrics is Crucial for Success

As a seasoned writer, I know that tracking metrics is crucial for measuring success and improving performance.

Inadequate text support can result in lengthy wait times, unhappy customers, and ultimately lost revenue.

By utilizing KPIs such as customer satisfaction rates, response time averages, and issue resolution percentages we gain immediate solutions for our clients.

The Right Metrics Make All the Difference

To make meaningful changes to improve performance, it's essential to track the right metrics.

Collecting data just for numbers' sake won't help anyone!

For example, by monitoring average response time, you'll discover how quickly your team responds on their first interaction with your client.

This metric provides insight into process efficiency from initial contact through final solution delivery.

These types of KPIs offer valuable insights enabling us to adjust accordingly.

  • Customer satisfaction rate measures how satisfied customers are with services provided
  • Response time average tracks speed at which issues are addressed
  • Issue resolution percentage shows what proportion of problems were resolved successfully within an acceptable timeframe

These are all critical indicators of quality service provision.

Issue resolution percentage, for instance, indicates effectiveness levels achieved by teams handling these tasks.

Regular Analysis Leads to Better Outcomes

In conclusion, using relevant KPIs helps businesses identify areas where they need improvement, leading them towards better outcomes overall.

It's important not only to collect but also analyze data regularly so adjustments can be made promptly when necessary, ensuring optimal results every step along the way!

Collecting data just for numbers' sake won't help anyone!

Tracking metrics is essential for measuring success and improving performance.

By utilizing KPIs such as customer satisfaction rates, response time averages, and issue resolution percentages, businesses can gain valuable insights into their processes and adjust accordingly.

Regular analysis of data is crucial to ensure optimal results every step along the way!

Using relevant KPIs helps businesses identify areas where they need improvement, leading them towards better outcomes overall.

Customer satisfaction rate, response time average, and issue resolution percentage are all critical indicators of quality service provision.

Empowering Customers With Self Service Options

empowering customers with self service options

Why Self-Service is Crucial for Customer Support

As an industry expert and writer, I've witnessed many companies struggle with providing efficient customer support.

However, those who offer self-service options often see significant improvements in engagement levels and retention rates.

Empowering customers to find answers on their own time frame provides convenience that enhances overall user experience.

In today's fast-paced world, customers want instant gratification and solutions at their fingertips.

That's why it's crucial for any company relying heavily on customer satisfaction to provide self-service options such as FAQs, tutorials, or knowledge bases.

These can greatly increase customer satisfaction while reducing support costs for businesses.


5 Ways Self-Service Benefits Your Business

Empowering customers to find answers on their own time frame provides convenience that enhances overall user experience.

Here are 5 ways empowering your users through self-service benefits your business:

  • Increases Customer Satisfaction: Customers appreciate the ability to solve problems quickly without having to wait.
  • Reduces Support Costs: Self-help resources reduce the need for additional staff members dedicated solely towards answering questions.
  • Improves Efficiency: With fewer inquiries coming into a call center or email inbox, agents have more time available which leads them to focus better when handling complex issues.
  • Enhances User Experience (UX): Providing easy-to-use tools like chatbots helps create seamless experiences by guiding users directly toward relevant information they seek instead of forcing them to navigate multiple pages before finding what they're looking for.
  • Boosts Brand Loyalty & Trustworthiness: By offering reliable help whenever needed, it builds trust between brand-customer relationships leading to increased loyalty over long-term periods.

Those who offer self-service options often see significant improvements in engagement levels and retention rates.

By providing self-service options, businesses can improve customer satisfaction, reduce support costs, and enhance user experience.

This leads to increased brand loyalty and trustworthiness, which are crucial for long-term success.

Handling Difficult Situations With Empathy And Professionalism

handling difficult situations with empathy and professionalism

How to Handle Difficult Situations as a Text Support Agent

Dealing with frustrated customers can be tough, but as a text support agent, empathy and professionalism are crucial.

Actively listening is key to handling challenging conversations.

By giving the customer your full attention and acknowledging their concerns, they feel heard and understood.

This helps to diffuse tension while also building customer loyalty.

Addressing the issue head-on instead of avoiding or dismissing it altogether displays professionalism.

“Actively listening is key to handling challenging conversations.”

5 Tips for Handling Difficult Situations

  • Practice active listening: Give your undivided attention to each caller.
  • Avoid taking criticism personally: Negative feedback isn't necessarily about you but rather what needs improving.
  • Stay calm under pressure: Take deep breaths before responding in tense moments.
  • Offer solutions not excuses: Focus on finding resolutions instead of making excuses for problems.
  • Show appreciation towards customers' patience & understanding: During complex issues, showing appreciation will help build long-term relationships based on trust.

Remember, difficult situations are opportunities to showcase your skills as a text support agent.

By following these tips, you can turn a negative experience into a positive one and build stronger relationships with your customers.

“Remember, difficult situations are opportunities to showcase your skills as a text support agent.”

Strengthening Customer Relationships Through Personalization

The Power of Personalization in Building Strong Customer Relationships

As an experienced writer of over 20 years, I understand the significance of personalization in building strong customer relationships.

In today's digital age, it is more important than ever to provide personalized support to your customers through various mediums including text.

Personalizing text-supports can make a significant difference in how valued and heard your customers feel.

Addressing them by their first name sets a friendly tone that helps build trust and confidence in your company.

It also enables you to tailor solutions specific to their needs which leads to higher satisfaction rates and increased customer retention - satisfied customers are happy returning ones!

Personalization is not just about addressing your customers by their first name.

It's about understanding their needs and providing tailored solutions.

Ways Personalizing Text-Support Strengthens Business-Client Relationships

  • Personalized greetings facilitate better communication. Using a customer's name in a greeting sets a friendly tone and helps build a connection.

    It also shows that you value them as an individual.

  • Using slang may seem unprofessional but adds warmth when used appropriately. Using slang or colloquial language can help create a more relaxed and friendly atmosphere.

    However, it's important to use it appropriately and avoid any language that could be offensive or inappropriate.

  • Providing tailored solutions shows that you understand your customers' needs. By personalizing your support, you can provide solutions that are specific to your customers' needs.

    This not only increases customer satisfaction but also helps build trust and loyalty.

Future Of Automated Chatbots

Why Automated Chatbots are the Future of Customer Service

As an experienced writer, I firmly believe that automated chatbots are the future of customer service.

With advancements in artificial intelligence, these bots are becoming smarter and more efficient every day.

Soon enough, they will be our go-to tool for text support.

Five Key Points to Consider

  • Chatbot Personalities: In the near future, AI-powered bots may have personalities and hold conversations just like humans.
  • Increased Automation: We can expect a rise in adoption rates as businesses realize how much time and money they can save by automating their customer service with chatbots.
  • Improved Customer Experience: Automated chatbots provide immediate solutions without any delay or human error while handling multiple customers simultaneously - resulting in improved overall experience for consumers.
  • Integration with Other Technologies: As technology continues to evolve rapidly, we'll see increased integration between different technologies such as voice assistants (e.g., Alexa) working alongside text-based automation tools like chatbots.
  • Cost-Effective Solution: By using automated chats instead of hiring agents on standby all times, companies could reduce costs significantly.

The potential benefits offered by this emerging technology make it clear why so many experts predict that soon enough most businesses would adopt them.

Final Takeaways

As a founder of a tech startup, I know how important it is to get customer support right the first time.

When I first started my company, I was overwhelmed with the number of customer support requests that were coming in.

It was impossible for me to respond to every single request in a timely manner, and I knew that if I didn't find a solution soon, I would lose customers.

That's when I discovered the power of AI writing and AI customer service tools.

With AtOnce, I was able to automate many of the customer support requests that were coming in.

Our AI writing tool allowed us to create pre-written responses to common questions, which saved us a lot of time and allowed us to respond to customers quickly.

But we didn't stop there.

We also integrated our AI customer service tool into our website, which allowed customers to get instant answers to their questions without having to wait for a response from a human.

This not only saved us time, but it also improved our customer satisfaction ratings.

Customers were happy that they could get the answers they needed quickly and easily, and we were happy that we could provide them with the support they needed without having to spend hours responding to emails.

Overall, using AI writing and AI customer service tools has been a game-changer for our company.

We're now able to provide our customers with the support they need, when they need it, and we're able to do it all without sacrificing the quality of our service.

If you're struggling to keep up with customer support requests, I highly recommend giving AI writing and AI customer service tools a try.


AtOnce AI writing

Are You Frustrated With Your Current Customer Service Results?

Do you find yourself overwhelmed by customer inquiries?

Are you struggling to keep up with messages across multiple platforms?

Is your current customer service strategy resulting in negative feedback and lost sales?

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With AtOnce, you can:

  • Automatically respond to customer inquiries across all platforms
  • Personalize responses based on customer interactions
  • Resolve issues on the spot without the need for human intervention
  • Collect data to improve your customer service strategy over time
  • Improve customer satisfaction and increase sales

Are You Ready to Enhance Your Customer Service Strategy?

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FAQ

What is Efficient Text Support?

Efficient Text Support is a service that provides instant solutions to text-based queries and issues. It uses advanced algorithms and natural language processing to understand and respond to user queries quickly and accurately.

How does Efficient Text Support work?

Efficient Text Support uses advanced algorithms and natural language processing to understand and respond to user queries quickly and accurately. It analyzes the text-based queries and issues and provides instant solutions based on the context and intent of the user's message.

What are the benefits of using Efficient Text Support?

Efficient Text Support provides instant solutions to text-based queries and issues, which saves time and improves productivity. It also reduces the need for human intervention, which can lower costs and improve efficiency. Additionally, it can improve customer satisfaction by providing quick and accurate responses to their queries and issues.

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Asim Akhtar

Asim Akhtar

Asim is the CEO & founder of AtOnce. After 5 years of marketing & customer service experience, he's now using Artificial Intelligence to save people time.

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