Free Recruiting Email Template & Examples

Best Recruiting Email Template & Examples

AI Template to Create

Recruiting Email

Recruiting Email Sample Details

Company name: [name of company]
Position available: [position available]
Qualifications needed: [qualifications needed]
Benefits offered: [benefits offered]


Introduce the company and the position available
List the qualifications and any experience needed
Explain the benefits offered
Provide contact information or instructions on how to apply

Recruiting Emails

Recruiting Emails Free Recruiting Email Template & ExamplesReaching potential candidates for job openings can be a daunting task.

With the right strategy, Recruiting Email is an effective way to quickly and easily connect with qualified candidates who may not have otherwise been aware of your job postings.

In this article, we will discuss best practices for utilizing recruiting emails to build a strong pipeline of talent.

The Benefits Of Recruiting Emails

The Benefits Of Recruiting Emails Free Recruiting Email Template & ExamplesRecruiting with Email

Recruiting with email is essential for many companies today.

It's convenient, cost-effective, and offers several benefits.

Emails are fast to send out—critical in a competitive job market!

They also help recruiters stay organized, tracking all incoming resumes and any replies or follow-up correspondence sent by HR professionals.

Recruiting with email is essential for success in today's job market.

Benefits of recruiting emails include:

  • Reaching numerous potential candidates instantly
  • Quickly responding back and forth between recruiter and applicant
  • Staying organized tracking applications from multiple sources
  • Cost savings compared to traditional methods such as print ads
  • Potentially speeding up candidate selection process

Recruiting with email can save companies money compared to traditional methods.

It also helps recruiters stay organized and quickly respond to applicants.

Crafting An Effective Subject Line

Crafting An Effective Subject Line Free Recruiting Email Template & ExamplesTips for Writing the Perfect Subject Line

This will capture attention while avoiding spammy content.

Addressing candidates directly creates a friendly tone that makes them feel appreciated instead of overlooked among hundreds of other applicants!

Writing Engaging Content

Writing Engaging Content Free Recruiting Email Template & ExamplesTips for Writing Engaging Content

  • Stay conversational with a friendly, informal tone using words like you
  • Focus on benefits such as competitive salary or advancement opportunities; mention bonuses or rewards programs if applicable
  • Introduce urgency through time constraints and deadlines when hiring decisions will be made – this has been proven effective!
  • Speak their language - use industry-specific terms often used by professionals to get them interested right away.
  • Use slang & cultural references sparingly but intelligently where appropriate.
  • Tell stories whenever possible – it makes things more interesting while building suspense before disclosing details about roles available at company level
Using the right words and phrases can make a huge difference in how your emails are received.

Personalizing Your Message

Personalizing Your Message Free Recruiting Email Template & ExamplesPersonalize Emails for Recruiting

Increase response rates by personalizing emails.

Start by addressing people by name, showing you care about them as individuals.

Invest time in researching candidates' current employers and role history.

Include concrete facts in your introduction instead of generic information.

Avoid automated boilerplate messages; they come off insincere or impersonal.

Follow up quickly to keep conversations fresh.

Delays can cause interest levels to wane due to high competition among companies vying for the same talent pool!

  • Address people by name
  • Research candidates' current employers and role history
  • Avoid automated boilerplate messages
  • Follow up quickly

Using Targeted Language

Using Targeted Language Free Recruiting Email Template & ExamplesUnderstand the Candidate's Career Journey

Crafting effective recruiting emails starts with understanding the candidate's career journey and tailoring your message accordingly.

Use words that match their skill level, experience, and job role to create a positive impression of what it would be like working for you.

Additionally, customize phrases specific to their line of work so communication ties directly into each applicant’s unique skillset and goals within the field – everyone needs something different from an employer!

Ask Relevant Questions

  • Ask questions designed exclusively towards getting information related to the job position being offered
  • Ask questions about personal feelings/motivations associated with the prospect

Show enthusiasm by saying “We think you'd be perfect fit at our Company because.” followed up with clear reasoning behind why these thoughts exist (i.e., support them with evidence).

Finally, always end on a positive note: this will foster trust between yourself as well as potential team members down the road!

Measuring Success

Measuring Success Free Recruiting Email Template & ExamplesMeasuring success in recruiting emails is key to improving future campaigns.

Track open rates and click-throughs on links included, as well as progress over time.

False positives – clicks from people who had no genuine interest – can skew data points without adding value.

Use online survey tools like GetFeedback or TypeForm to distinguish meaningful results from outliers.

Analytics Platforms

Finally, use analytics platforms for deeper insights into performance metrics.

Integrating With Social Media

Analytics Platforms Free Recruiting Email Template & ExamplesIntegrate with Social Media

Integrate with social media to quickly and easily spread the word about your recruitment strategy and recruitment emails.

Reach potential applicants through platforms they already frequent, in an unobtrusive manner.

Leverage these channels to exponentially expand your applicant pool.

Research Platforms

Research which platform best connects you with target talent pools:

  • LinkedIn for technical positions
  • Twitter for sales postings

Ensure it aligns with job qualifications and company branding guidelines.

Direct Messages

Not all channels offer direct message opportunities.

Consider posting from official brand accounts.

This should provide contact information that interested candidates can use without needing input from recruiters.

Keep it Simple

Keep language simple and minimal.

Most users scroll more than read.

Visuals are essential here.

Eye-catching imagery or videos grab attention best!

Timing is Key

Timing each post is key.

Aim at maximum engagement times to maximize results!

Leverage social media channels to reach potential applicants and expand your applicant pool.

Staying Compliant

Staying Compliant Free Recruiting Email Template & ExamplesCompliant Recruiting Emails

Creating compliant recruiting emails is essential.

Not only does it prevent legal repercussions, but also ensures ethical and fair content.

Adhere to local laws and industry guidelines, especially GDPR - General Data Protection Regulation (GDPR).

This EU-wide standard focuses on protecting individuals' personal data processing and privacy rights – both key components of online recruitment processes.

It includes the “right to be forgotten” which outlines a person's right for their info no longer accessible or used if they request it or withdraw consent for its use.

Obtain Permission

Obtain explicit permission from potential candidates before sending job invitations; keep records via opt-in tick boxes hosted by email providers like MailChimp/Constant Contact etc.

  • Gain explicit permission
  • Inform users how data will be stored & treated responsibly
  • Make changing preferences easy so users can manage communications received
  • Track opt-ins carefully to not violate any policies & enable unsubscribing at any time without effort!

Automating The Process Free Recruiting Email Template & Examples

Automating The Process

Automating The Process Free Recruiting Email Template & ExamplesAutomating the Recruitment Process

Automating the recruitment process saves time and energy, allowing employers to focus on finding suitable applicants.

An automated system ensures all candidates receive an identical response when they apply or submit their resumes.

This helps maintain consistency across communications between employer and applicant while providing highly relevant content tailored specifically towards each conversation topic.

Automation eliminates details being missed during interactions, plus it's easy to integrate into existing workflow processes - saving both sides valuable time!

Benefits of Automation:

  • Consistent response to all applicants
  • Highly relevant content tailored to each conversation
  • Eliminates details being missed during interactions
  • Easy to integrate into existing workflow processes

Avoiding Spam Filters

Avoiding Spam Filters Free Recruiting Email Template & ExamplesAvoid Spam Filters

To ensure your recruiting emails don't get blocked by spam filters, consider these parameters when writing:

  • Test and verify all links before sending to prevent malicious or inappropriate content flags
  • Double check for spelling errors and grammar mistakes; inaccuracies can trigger security alarms in filtering systems
  • Avoid over-promotional language as this sets off alarms on platforms like Gmail and Outlook - opt for a more conversational tone without sales references throughout the body of text itself
  • Don’t include images unless absolutely necessary – slow internet connections could lead messages to trash folders instead of inboxes where jobseekers need to see them!
Following these tips will guarantee improved success.

Now it's your turn.

Try writing a recruitment email using AtOnce's AI template.

Or write a social media post with artificial intelligence.

Just click the button below to get started!


What is the ideal subject line for a recruiting email?

The ideal subject line should be short, attention-grabbing and related to the job position you are recruiting for.

What should be included in the body of a recruiting email?

The body of your recruiting email must include an introduction about yourself or your company, information about why you’re reaching out specifically to this person and what made them stand out as a candidate. It’s also important to provide details regarding next steps so they know how to proceed if interested.

Is it necessary to personalize every single recruitment email?

While personalizing each individual message can take more time than sending out generic emails, it’s worth it because personalized messages have higher response rates. If possible, try finding common ground with candidates before contacting them by doing some research on their backgrounds or connecting through mutual contacts

Asim Akhtar

Asim Akhtar

Asim is the CEO & founder of AtOnce. After 5 years of marketing & customer service experience, he's now using Artificial Intelligence to save people time.